2,000
Handwritten slips
Delivery and logistics
AI logistics data entry for delivery companies
The agent reads your delivery tickets, proof-of-delivery slips and invoices, handwritten or printed, along with emails and text messages. It checks each field and enters the data where your team needs it: a spreadsheet, your CRM or your ERP. Pages it cannot read go to a person instead of becoming bad rows. It did this with handwritten delivery slips for a delivery company in Dallas-Fort Worth.
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30 min
About how long it took
1,900+
Rows, checked against the paper
Done for a delivery company
2,000 handwritten slips, due in 72 hours
A delivery company in Dallas-Fort Worth lost access to its dispatch system. Its drivers had written about 2,000 delivery slips by hand, each with about 20 fields, and every slip was a driver’s pay and a vendor’s invoice. They were due in 72 hours, and the plan was to put everyone on data entry for three days.
The company’s own scanner fed a folder the agent watched. It read each page, four slips at a time, and set aside the pages it could not read instead of guessing. About 30 minutes later there were more than 1,900 rows in a spreadsheet, checked against the paper, and payroll went out on time.
The same agent handles data entry for any business. The AI data entry page covers it in general.
How it works
What the agent does with each page
01
Collects the paperwork
Scans, PDFs, emails and text messages land in a folder or inbox the agent watches. Your existing scanner works.
02
Reads each page
It pulls the fields you choose from every ticket, slip and invoice: driver number, vendor, date, weight, amount.
03
Checks every field
Each field is checked against rules you set before anything is entered.
04
Sends problem pages to your team
A page it cannot read, or a record that fails a rule, goes to a person for review.
05
Enters the clean record
The record goes into your spreadsheet, CRM or ERP, with a note of the page it came from.
Data rules
The rules it follows on every page
- Defined fields, such as vendor, driver number and weight, are written the same way every time.
- Free-text notes are copied exactly as written.
- A page it cannot read is never entered as a guess.
- Every record keeps a note of the page it came from.
Custom software
Custom software for logistics companies
Some work is bigger than data entry: connecting the systems a logistics company already runs, such as dispatch, accounting and a CRM, when no packaged product does. We build that as custom software, on-premise, in the cloud or both.
For the calls to your dispatch line, see the AI phone receptionist.
Price
What it costs
A data-entry agent that runs every day: a build fee from $5,000, then from $500 a month. A one-off job, like the delivery company’s 2,000 slips, is priced per project, from $10,000.
The pricing section of our FAQ page lists what the monthly fee covers and what can cost extra.
FAQ
Questions delivery and logistics companies ask
Can AI read handwritten delivery tickets and proof-of-delivery slips?
Yes. For a delivery company in Dallas-Fort Worth, the agent read about 2,000 handwritten delivery slips in about 30 minutes and entered more than 1,900 of them as spreadsheet rows, checked against the paper. It reads printed tickets, proof-of-delivery slips and invoices the same way.
What happens to a ticket the agent can't read?
It goes to your team for review. The agent does not enter a guess, so a ticket it cannot read never becomes a guessed row in payroll or accounting.
Where does the data go?
Wherever your team needs it: a spreadsheet, your CRM or your ERP. Each record notes the page it came from, so anyone can check it against the paper.
Do we need new scanners or software?
No. For the delivery company in Dallas-Fort Worth, it worked from the company's own scanner. It also reads PDFs, email attachments and text messages.
What does it cost?
A data-entry agent that runs every day has a build fee from $5,000, then costs from $500 a month. A one-off job, like clearing a backlog of paper, is priced per project, from $10,000.